The gear icon on the top right navigation bar stands for the Settings page. This page has settings for two levels.


a. USER: 

This has settings for the individual user-level and has the following sections:


My profile: This lists details such as the First Name, Last Name, Email address, Company and User role, in addition to the user's timezone. The timezone is helpful when scheduling interviews and other time-bound events on the platform.


Email signature: Users can use this section to configure the email signatures that will be added to all the email correspondence sent from them through the platform.  The configured signature will get added at the end of the email when any default email template is chosen. While creating custom email templates, users can include their custom signature by adding the placeholder {{user. signature}} which will get replaced by the configured signature when the email is sent to the candidate. 


Password: Users can reset/change their password from here.


Calendar Sync: Users can sync their iCloud, Google, Office365, Outlook or Exchange calendars with Param from here.  This allows the platform access to the hiring members’ schedules in real-time and makes scheduling easier.


b.COMPANY:


Company Profile: This section allows you to add details about your company, to build the company profile on Param. The company name, website URL, Primary Logo, Secondary Logo, Param Team URL, About the Company, links to social media pages of the company etc can be updated on this page.


Primary Logo: The logo updated in this section is the one appearing in all emails as well as the career portal of the company.  Care is to be taken to ensure this logo stands out well against a white background.


Secondary Logo: The logo updated in this section is the one appearing on the Param Recruit as well as the Employee Portal pages. Care is to be taken to ensure this logo stands out well against a dark grey background.


Office Locations: Companies can define all the locations they have offices in, using this field. Once all the Office Locations have been entered, all the pre-defined locations will appear in the Job Location drop-down while creating a job. Selecting the location from the drop-down instead of entering it in a free-text box ensures data consistency in addition to making job creation easier. 


Team Members: The company-level access to the platform is controlled from here. The various user roles are:


  • Admin: Has complete control over the company Param account.
  • Recruiter: Can manage all the features, but has restricted access to company settings
  • Hiring Manager: Can add/manage jobs and schedule interviews.  They can only see data pertaining to candidates tagged to jobs they own. 
  • Onboarding Team Member: Can view the list of candidates in the onboarding section.  Additionally, they can also view the profiles of those candidates.
  • Member: This is typically used for interviewers etc. Members can only view candidates and have access to limited features they have access to, such as entering interview feedback etc. Users with this permission can also be form reviewers, with restricted access to the recruiting module.


NOTE:

  • Only users with ‘Admin’ level permissions have access to this page. 

  • Admins can invite new team members to Param by adding their work email address and permission level and clicking on ‘Invite’.

  • Admins can change the users’ permission levels or revoke access at any time from here.

  • Hiring managers cannot change the status of the job. They will also not be able to make any modifications to the sourcing settings of the job such as publishing/unpublishing a job to the career page or assigning the job to a specific recruitment agency etc. These changes will have to be done by users with the recruiter or admin-level permissions. 



Candidate Fields:


This section allows companies to add custom fields to the candidate profile page.  These fields are useful to capture job-specific information on each candidate's profile, which might not be readily available on the resume. 


The fields are added by defining the Field Name/Title.  The user can also choose the Answer Type (single-line text, paragraph text, number, date etc).


The visibility of these fields can also be set to either the Hiring team (for sensitive data) or to everyone.  Users (recruiters) use this section to enter job-specific information after collecting it from the candidate. 



Offer Templates: 

This section allows the users to create templates of offer documents which can be used to generate offer documents to be sent to the candidate or other reviewers such as medical officers etc. The user can generate various kind of templates using the various placeholders available, to define various fields of information on the documents.  The user also has the option to make approvals compulsory for certain documents (eg: medical fitness certificates requiring the approval of a medical officer etc). 



Forms:  

This section allows the users to create forms, which can be used to collect information from the candidate quickly and efficiently by sending and collecting them electronically instead of depending on paper-based forms.  Users can also collect supporting documents such as identity/address proofs, certificates etc using these forms.  For more details on forms, refer to this section.



Career Page: 

Admins can customize the look and feel of the company career page from here. Details such as heading, header background image and primary/secondary colours of the career page can be customized from this section.


Custom Links:

Companies can now add custom links on the Param career page that redirect the users to sections such as About the Company, Culture & Benefits etc to the primary career page of the organization. The user can choose the title for the custom link as well as add the link against it. The user can add up to 5 links in this manner. 


Advanced Settings:

Companies can further customize the look and feel of their Param career page by leveraging this section under Career Page Settings. The Custom CSS section under Advanced Settings allows companies to input custom CSS code to make required modifications to the career page.



Email Notifications:

This section allows the admins to configure the email notifications to employees for announcing newly published Internal Jobs as well as those open for Employee Referral.  On selecting Internal jobs to employees, email notifications are sent to employees when internal jobs are posted. On selecting Referral jobs to employees, email notifications are sent to employees when jobs are open for referral. The frequency of these emails can be set to either Daily or Weekly by selecting the appropriate option against the type of job. 



Integrations:

This section houses the various integrations available to be leveraged by users of Param.  Here are the details of the available integrations:

 

1. Hello Verify:  Online background checks in India. For Enterprise and Small Business. Screening made Simple, Fast, Accurate and Reliable. 24*7 Security. 


2. AMCAT: AMCAT is a cloud and mobile-enabled comprehensive portfolio of assessment tools that help evaluate candidates across various roles.  By enabling the AMCAT integration, users can initiate AMCAT evaluation for candidates directly from the Param platform, in addition to being able to see the test results within the platform.


3. Naukri Job Board: Naukri is one of India’s most prominent job boards. By switching the integration on and entering the authentication details associated with their Naukri subscription, users can post jobs to Naukri directly from Param, using their job posting credits with Naukri.  This helps drive applicant traffic directly into Param from Naukri, eliminating the manual step of users having to add resumes from Naukri postings into the platform manually.


4. Monster.com Sourcing: Monster is a prominent global job board.  The Monster integration enables users to auto-source from Monster, without having to log in and perform searches on Monster.  The integration uses the organization’s pre-existing login credentials and sources candidates from the job board based on the parameters set by the user, in addition to the job-wise skills generated by the hiring pattern.


5. Videointerview.io: Make your hiring process more efficient with our pre-recorded interview feature.



Authentication: 

This section enables the company admin to choose between password or OKTA-based authentication for users to log into Param.


a. Password-based authentication: Users use Param credentials to sign in to the platform.


b. OKTA-based authentication: Users use Security Assertion Markup Language (SAML)-based authentication to log into Param.  This option is only available for companies that support OKTA.


c. JOB SETUP:


Custom Job Fields: 

This section allows companies to add custom fields to the job creation form.  By using the toggle button, admins can enable or disable this feature.  Once enabled, a section called 'Additional Fields' pops up.  Here, all the fields for additional information can be added.  The admin can define the Answer type (single-line text, paragraph text, number, date, users choose one item from the dropdown, users choose one item from a pre-defined list of items, users choose one item from a list, users choose multiple items from a list).


- Fields can be made mandatory by checking the box against 'Users are required to fill this'.

- Fields can be made private by checking the box against 'Mark this as private (Reviewers cannot see this field)'

- Fields can be made  non-editable by checking the box against ' should be non-editable during and after approval process'


Hiring Stages:

This section allows setting up custom hiring stages at the company-level. Once this is done, the stages will reflect across all the open jobs. For jobs that have different or additional hiring stages, the stage customization can still be done at the individual job level. 


Application Form:

This section allows companies with a standard application form across jobs to set up the custom application form across all jobs from the Settings section. The application form thus defined will reflect across all open jobs. For jobs that require different or additional information, the application form field customization can be done at the individual job level. 


Business Unit: 

This page is used to manage details of business unit/cost centres associated with the jobs at the company.  Admins can add, edit or delete business units from here.


Job Approval:

This section allows companies to set up default job approvers (and approval order) based on pre-determined criteria (such as job location, business unit etc).  Whenever a newly created job meets the defined criteria, the approval chain will automatically get triggered based on the pre-set criteria, making adding jobs easier and faster for users.



Scorecard: 

The Scorecard is an exhaustive list of categories of evaluation parameters, each with multiple competencies against it. For example, against the category ‘Management’, the competencies could be ‘stakeholder management’, ‘team management’, ‘performance review’ etc.  By setting up an exhaustive list of all categories and competencies here, users can simply select the competencies they want to evaluate for a given job instead of manually entering them every single time when setting up candidate interviews.


Agencies:

This section allows the admin to manage their recruitment agencies.  



NOTE: This is the Settings for Admin(s) however this is not same for all. Other team members will have limited access to settings based on the team members roles assigned to them.